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Reports to: Training Manager and Team Lead
Location: Dublin 4
Contract Type: Permanent
About the Role
We are seeking a highly organised and proactive Training Administrator to join our dynamic Training Department. Reporting to the Training Manager and Team Lead, the successful candidate will play a key role in supporting the delivery and smooth running of the Specialist Training Programmes.
Key Responsibilities
Training Department Support
* Provide day-to-day administrative support to the Training Manager, Team Lead, and wider Training Department.
* Act as the first point of contact for queries related to the Specialist Training Programmes.
* Maintain accurate and up-to-date records on the database and training systems.
* Prepare and draft a range of materials including letters, emails, surveys, and reports.
* Assist with the production of certificates, data entry and management, and general admin tasks as needed across the department.
General Administration
* Support the coordination of meetings, events, and training activities.
* Ensure compliance with relevant policies and procedures.
* Perform other administrative tasks as required by the Training Manager, Team Lead, or Chief Operations Officer
Essential Skills and Attributes
* Proficient in Microsoft Office Suite (Word, PowerPoint, Excel).
* Strong organisational and administrative skills with excellent attention to detail.
* Proven ability to manage a high volume and variety of administrative tasks under pressure.
* Excellent verbal and written communication skills.
* Confident and professional interpersonal skills, particularly when dealing with doctors and other stakeholders, both in person and over the phone.
* Ability to work independently and as part of a close-knit team
* Experience working in an academic, healthcare, or medical training environment is highly desirable.
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