Ward Personnel are recruiting for a Site Administrator for full-time/permanent work in Cork city. The Site Administrator plays a key role in supporting the smooth and efficient running of construction projects. The position involves managing project documentation, coordinating communications, assisting with financial processes, and supporting both office and site-based teams. The successful candidate will work closely with site managers, subcontractors, clients, and project teams to ensure project requirements are met accurately and on time.Key ResponsibilitiesManage day-to-day office operations, including correspondence, phone handling, and office supplies.Provide administrative support to site managers and wider project teams.Maintain organised and up-to-date records, including site diaries and compliance documentation.Project CoordinationCoordinate the flow of information between office staff, site teams, clients, and subcontractors.Review submittals, inspection reports, and monitor the tracking of materials and resources.Assist with project scheduling and ensure progress updates are accurately recorded and communicated.Contract & Document ManagementSupport contract administration and ensure all contractual obligations are met.Manage project documentation, filing systems, and compliance-related files.Prepare and issue project-related documentation as required.Handle financial documentation including invoicing, bookkeeping, and budget tracking.Assist with cost estimation and monitoring project expenditure.Generate payment estimates and act as a liaison between owners and contractors regarding financial queries.Required Experience & QualificationsStrong organisational and time management skills, with the ability to prioritise effectively.Excellent communication and interpersonal abilities.Working knowledge of Sage.Proficiency in IT systems, including project management software, spreadsheets, and document tools.High level of accuracy and attention to detail.Ability to work collaboratively with diverse teams and stakeholders.Understanding of construction contracts and basic cost estimation principles.Eligible to work on site 09:00-16:30 Monday to Friday.For more information on this position please call Tiernan Russell on 087 973 5178 or apply online and a member of the Ward Personnel team will be in touch.
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