Accounts Assistant / Office Administrator required for a company based in Boyle, Co Roscommon.Hours of work 10 am to 5 pm.Reporting to MD.
Responsibilities
Financial Administration:
* Monthly reconciliations, reconcile invoices and identify discrepancies.
* Assist with basic bookkeeping tasks, including accounts payable and receivable.
* Debt Collection
* Prepare and file VAT returns.
General Administration:
* Manage day-to-day office operations, including answering phones, handling correspondence, and greeting visitors.
* Maintain office supplies inventory by checking stock and placing orders as necessary.
* Organise and schedule meetings and appointments.
* Develop and maintain a filing system.
Customer Support:
* Deal with customer inquiries via phone, email, and in-person, providing timely and accurate information about products and services.
* Process orders, invoices, and delivery notes accurately.
* Coordinate with the sales and logistics teams to ensure customer orders are fulfilled promptly.
Data Management:
* Maintain and update customer and supplier databases.
* Prepare and manage reports, presentations, and correspondence.
Logistics Coordination:
* Coordinate with suppliers and transport companies to ensure timely delivery of material.
* Ensure payment within credit terms and keep accurate records.
* Track and manage inventory levels, placing orders as necessary to maintain stock.
* Compliance and Documentation:
* Ensure all documentation related to deliveries meets regulatory and company standards.
* Maintain records of purchase orders, contracts, and supplier agreements.
Office Support:
* Assist in organising company events and meetings.
* Provide general support to the management team and other departments as needed
* Understand and comply with H&S, GDPR and Employee Handbook policies and procedures
Requirements:
* Previous experience in accounts and over all office administration
* Experience in QuickBooks or similar accountancy package to record company financial transactions.
* Solid understanding of financial principles and accounts payable processes.
* Exceptional attention to detail and organizational skills.
* Strong communication and interpersonal skills.
* Proficiency with Microsoft Office.
* Self-motivated, proactive, and adaptable to a fast-paced environment.
* Team player
For a confidential discussion and more information on the role, please contactNoeleen Stewart.
noeleen.stewart@collinsmcnicholas.ie
091706712
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