PCI College – Job Description
Title: Placement Partnerships Co-Ordinator
Reports to: Placement Strategy & Development Lead
Department: Academic Department
Purpose of this Role
The primary role of the Placement Partnerships Co-Ordinator is to support the growth and operational success of PCI College's Placement Team. This role will assist the Placement Strategy & Development Lead (PSDL) in the implementation of practice placement partner sourcing, vetting and quality assurance strategies to ensure the provision of high-quality, suitable practice placement opportunities. The Placement Partnership Co-Ordinator ensures strong relationship maintenance and adherence to programme-specific requirements for practice placements, along with efficient administration and data management to promote placement partnership growth.
Key Responsibilities
Placement Co-Ordination
* Liaise with external practice placement partners and the PCI College's internal counselling service to manage practice placement opportunity availability.
* Liaise with the Clinical Manager to ensure accurate data on student enrolments and practice placement demands.
* Receive up-to-date information on student enrolments and practice placement needs from the Clinical Manager.
* Identify current practice placement demands and assess current resources, identifying gaps in practice placement availability.
* Establish, record, and monitor appropriate practice placement opportunities for prospective sign-off students.
* Be the first point of contact for practice placement partner queries and escalate any concerns following internal procedures.
* Maintain accurate and up-to-date practice placement partner records using Microsoft CRM.
* Generate regular reports and analytics on practice placement partner activity, student allocation, and provider engagement.
* Use CRM tools to track practice placement partner trends, identify gaps, and support strategic planning.
Practice Placement Partner Relationship Management
* Monitor and maintain positive relationships with practice placement partners to ensure effective communication, issue resolution, and long-term partnership development.
* Liaise with current practice placement partners to keep all relevant details up to date and accurate.
* Facilitate regular communication opportunities to support and encourage a cohesive stakeholder feedback loop.
* Liaise with practice placement partners regarding college and student feedback/complaints where it relates to practice placement governance and quality assurance.
* Assist with annual audits to improve practice placement partner relationship management documentation.
* Implement technological supports to gather increased data and improve communication with practice placement partners.
* Input and manage data collection on CRM (Microsoft Dynamics & SharePoint).
* Analyse data and create reports relevant to practice placement partner sourcing and managing requirements.
Placement Quality Assurance
* Contribute and support the implementation of policies and procedures related to practice placement governance and quality assurance.
* Liaise with the Clinical Manager in relation to newly identified practice placement partners, complete practice placement partner vetting, and onboarding in line with current PCI College policies and procedures.
* Assist the PSDL with the review of all practice placement governance and quality assurance documentation to adhere to current and future regulatory, legal and accreditation requirements.
* Work directly with practice placement partners to ensure compliance with CORU practice education standards.
* Assist in the training of practice placement partners in assessment requirements for students in alignment with accrediting and regulatory bodies.
* Provide administrative support for practice placement-related academic processes.
* Document and manage the storage of all evidence of practice placement partner onboarding.
Placement Sourcing
* Liaise and assist the PSDL with practice placement partner sourcing strategy and implement practice placement partner sourcing.
* Carry out practice placement research and outreach to identify and secure practice placement partners and opportunities.
* Maintain and update database of potential practice placement partner leads, ensuring accuracy and relevance, communicating timely updates to the PSDL.
General Duties
* Be familiar with validation, accreditation, and governing body requirements for practice placements.
* Ensure adherence to the practice placement requirements of all programmes.
* Encourage a culture of continuous improvement within the team and among stakeholders.
* Network and complete site visits nationwide.
* Attend all relevant College meetings.
* Attend PCI College events (Conference, Graduation, etc.) and represent PCI College at external events.
* Maintain own continuous professional development.
This is not an exhaustive list and is subject to review regularly
Personal Specification
Essential competencies and education
The ideal candidate will be/have:
* Level 8 qualification or above in counselling and psychotherapy.
* Relationship management within the counselling and psychotherapy profession.
* Be a good problem solver.
* Excellent relationship building and partnership maintenance.
* Strong attention to detail and editing skills.
* A proven track record of data collection, maintenance, and analysis.
* Confident with Microsoft 365 Suite.
* Strong administrative skills i.e., competency with Microsoft Office Suite and other IT solutions.
* Full, clean driver's license with own car.
* A good communicator.
* Passionate, enthusiastic, and innovative.
Desirable competencies and education
* Full accreditation with a Counselling/Psychotherapy Accreditation Body (IACP, IAHIP, ICP, BACP, etc.).
* Proven experience of service co-ordination, ideally in an education or practice placement environment.
* Experience/awareness of practice management.
* Experience within Higher Education.
* Familiar with the IACP's and/or other accrediting bodies' codes of ethics.
* Familiar with CORU regulation.
Hours:
hour week, 9:00 am - 5:30 pm (hours may be discussed with candidate).
24-month fixed-term contract.
Salary is on a pro-rata basis.
Location:
PCI College, Corrig House, Clondalkin, Dublin 22 (Hybrid working available)
Job Types: Full-time, Part-time
Pay: €30,000.00-€37,500.00 per year
Expected hours: 30 – 37.5 per week
Benefits:
* Bike to work scheme
* Employee assistance program
* On-site parking
* Sick pay
* Work from home
Application question(s):
* Have you completed a qualification in Counselling & Psychotherapy?
* Do you have clinical experience in Counselling/Psychotherapy?
* Have you ever worked in third-level education?
Work Location: Hybrid remote in Clondalkin, Dublin 22, CO. Dublin