We are currently recruiting an Admin Officer for our client based in Belfast City Centre, Castlecourt.
The successful candidates will be required to start once the vetting paperwork and ANI completed.
Start date: 26th January
Rate of pay: £13.75 PH
Duration: 3/29/2026 with possible extension
Hours of work: 37
Key Responsibilities:
The main responsibility of AO is to assist the activities of the Premises Officer in Bruce Street to include -
Submitting IT service requests through IT Assist Portal
Submitting ATP Requisitions through Account NI
Assisting with daily, weekly and monthly fire safety checks
Recording and submitting utility meter readings in Premises Officer absence
Submitting Work Order requests to Properties Division
Submitting Supplies &Stores requests
Greeting contractors on arrival at Bruce Street and ensuring contractors carry out required work
Monitoring Work Order spread sheet to ensure timely completion of request
Assisting with overseeing car park management
Assisting with requests for building passes
Assisting with the managing of Multi-Function Devices (Printers) onsite
Assisting with collection of confidential waste
Recording out of hours callouts by Security Company
Assisting with requests for access to building CCTV
Managing user access to room booking system
Monthly Whistl invoice checks/ liaising with security staff regarding discrepancies
Assisting with managing queries regarding temperatures within building
Answering general enquiries on premises related issues
Assisting with Key Performance Indicators for cleaning and security contracts
Assisting with managing changing facility lockers within building
Investigating queries from Estate Management Unit or Supplies &Stores Branch
Setting up meeting rooms for interview/meetings
Connecting IT equipment in meeting rooms
Completion of accident book and subsequent investigation of accidents
Accompanying TUS/Dept H&S advisors on H&S survey of building
Ensuring legionella preventative measure have been completed and carrying out legionella preventative measures when required
Assisting with annual audit of Art Work on loan in building
Essential Criteria applicants must have:
5 GCSE's including Maths and English (Proof of certs required)
12 months admin experience
Excellent IT skills, including use of Microsoft Word and Excel.
Excellent communication skills.
Please send your CV via the link or email megan.mcbride@therecruitmentco.uk